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Marketing , Sales & Trading

Head, Contracts Management Section

JOB PURPOSE:

Develop policies and procedures for handling contractual requirements in close consultation with the respective units within the Marketing, Sales & Trading Directorate (MS&T) & ADNOC Marketing International (AMI).

Manage the drafting, evaluation, negotiation and finalizing execution version of various contracts for the MS&T Directorate and AMI (including spot, annual and long term contracts regarding the language, terms, and agreements for Products Sales Contracts, Master Supply Purchase Agreements, ADNOC Group Companies’ off-Take Procedure, Non-Disclosures Agreements, Memorandum of Understanding, Parent Company Guarantees, etc.)

Lead the coordination with other functions ensuring that the contract transmittal is accurate, complete, and easy to understand ensuring provision of contractual support for execution of the sales and marketing Plan

 

 

KEY ACCOUNTABILITIES

 

Contracts Strategy

  • Develop strategies and policies for handling of contractual requirements in close consultation with the respective units within the Marketing, Sales & Trading Directorate (MS&T) & ADNOC Marketing International (AMI) ensuring ADNOC’s technical and commercial interests are contractually safeguarded, while the mode of the contracts implementation complies with company procedures and commercial policies.
  • Develop of the suitable contracting strategies suiting the project specific requirements and prevailing market conditions and assist MS&T Units & AMI in its selection / finalization.
  • Plan and lead periodic review and update of MS&T Directorate’s & AMI manual procedures in consultation with respective Units to achieve quality oriented and cost-effective contract process including negotiation and solutions for post-contact problems.

 

Need Analysis (Pre-Contract Phase)

  • Manage the proper identification of the MS&T  Directorate’s and AMI needs, reasons, and ultimate goals that require a contractual services; define and mitigate risks for potential scenarios that could occur over the lifetime of the contract ensuring the business is financially protected while ADNOC’s business relationship with partners are strengthened.

 

Contracts Management

  • Supervise and control the development, review and modification of contracts and contractual documents to ensure optimal protection of ADNOC’s interests keeping abreast with ever changing contract market scenarios while ensuring required level of consistency in contracts of similar nature.
  • Manage contract & agreement negotiations, drafting and execution in liaison with Legal function. Lead coordination with Risk Management / Finance functions for contractual insurance requirements.
  • Participate in, and along with concerned Units manage vendor negotiations leading to contract or purchase order award to help the Company secure the best commercial advantage.
  • Manage risks across the contract and ensure that commercial standards and process are applied across all the entire contract cycle.
  • Provide redlined recommendations and often negotiate with customer through Sales Units until consensus has been reached.
  • Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.

 

Contracts Administration, Governance & Compliance

  • Lead the provision of necessary technical expertise and overall legal and contractual support to MS&T and AMI. Units to ensure company products and services are offered with appropriate and competitive terms and conditions.
  • Supervise the process of drafting amendments to the contracts ensuring that all the subsequent amendments are reflected in the original agreement to simplify reading the new re-stated agreement.
  • Exercise appropriate contract remedies when client performance is deficient (examples of Clients’ deficient: Failure to lift committed quantities, Ships late arrivals, late payments etc.) to ensure minimal impact on ADNOC’s business interests.
  • Ensure the timely and accurate maintenance of contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all MS&T Directorate’s and AMI contracts.

 

Tender Management

  • Participate in the preparation, review and verification of the Tender documents including contractual and legal aspects to ensure compliance with Company’s procedures.
  • Manage the tendering process to ensure that it is carried-out effectively and economically and in compliance with Company policy.

 

Market Research

  • Participate in, and along with Market Research unit, negotiations with subscriptions providers leading to best terms & conditions and competitive price.

 

Management

  • Plan and supervise the activities of the personnel and resources of the Section to achieve the Department objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Section in line with Department objectives.
  • Develop the knowledge, competencies and innovative spirit in the Section and support the establishment of Personal Development Plans (PDP’s), Succession Planning and Talent pipeline within the Section in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.

 

Budgets and Operational Plans

  • Compile and provide input for preparation of the Department budgets and regularly monitor expenditure against approved the Section budget levels.
  • Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.

 

Policies, Systems, Processes & Procedures

  • Lead the implementation of approved Section policies, processes, systems, standards, procedures and internal controls in order to support execution of the Department work programs in line with Company and International standards.

 

Performance Management

  • Implement the Company Performance Management System for individuals within the Section in accordance with approved guidelines and continuously monitor the achievement of the Section KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.

 

Organisation Structure and Development

  • Review, develop and recommend the appropriate organisation structure for the Section that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.

 

Innovation and Continuous Improvement

  • Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.
  • Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Section.

 

Health, Safety, Environment (HSE) and Sustainability

  • Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Section in line with international standards, best practices and ADNOC Code of Practices.
  • Ensure adequate HSE training and induction for all Section employees to meet HSE standards.

 

Management Information Systems (MIS) and Reports

  • Prepare all Section MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.

 

 

COMMUNICATIONS & WORKING RELATIONSHIPS:

 

Internal

  • Frequent contacts with the management of all divisions within MS&TD and AMI to coordinate the preparations and amendments of contracts.
  • Regular contacts with Legal function to discuss various legal and contractual issues.
  • Occasional contacts with ADNOC Upstream and Downstream Directorates for related operating off-take procedures.
  • Frequent contacts with ADNOC Group’s companies, internal/external auditors.

 

External

  • Frequent contacts Local/international vendors, consultants and professional organizations.
  • Regular Contact with ADNOC’s partners and customers for contractual negotiations.

 

 

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

 

Minimum Qualification

  • Bachelor’s degree in Business Administration, or, other relevant, commercial, energy related degree

 

Minimum Experience & Knowledge & Skills

  • 12 years of contract management experience in Oil & Gas Industry
  • Commercially, financially, and contractually aware with good communication, inter-personal and negotiation skills
  • Understanding of key commercial risks and able to lead risk review process and assessment
  • Full understanding and working knowledge of the key legal risk areas such as but not limited to Contractual Liability, Insurance requirements and application of same in the Oil & Gas Industry Professional Certifications.

 

Group Company:  ADNOC HQ
Nov 10, 2020


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